Training providers
A campus in your name. Tracking that serves your audit.
Your trainees get a professional, reassuring space. You save time on tracking.
At a glance
A training provider loses time gathering evidence and tracking its learners across several tools. Kognisia, compatible with the Qualiopi approach, produces the records while you train and gives you a campus in your own name.
The situation
Qualiopi, a rite of passage
2022
Qualiopi is mandatory to access public or pooled funding.
Source: Centre Inffo
45 000+
training providers are Qualiopi certified.
Source: Certiforma, based on the public data.gouv.fr list
Your reality
Train, record, prove: all at once, with the same pair of hands.
Your situation
You train, you record, you secure funding
- Sessions, trainers, funders and audits to juggle at the same time.
- A management system for admin, other tools alongside for teaching.
- Evidence to find when the auditor or funder asks for it.
What gets in the way
Teaching and evidence do not talk to each other
- Attendance sheets, assessments and surveys live in separate files.
- Each trainer uses their own tool.
- A learner who disengages is only spotted at the final review.
What it costs you
Time spent proving is time not spent training
- Whole days before each audit gathering what should have been built up as you went.
- A non-conformity means an action plan, a review and time taken from delivery.
- Dropouts that weigh on your success rates and on your reputation.
What you gain
A Qualiopi-compatible platform that keeps the records while you train
- A campus in your own name for your learners.
- Progress, assessments and results stored and available to consult.
- Dropout alerts: you follow up before they leave the track.
- Ready-to-use courses to widen your offer without producing. The certification remains yours: the tool saves you time.
Common misconceptions
What people tell themselves before getting started
We tell ourselves “Changing tools is risky.”
In reality You can start with a single pathway and expand later: nothing forces you to switch everything on day one.
We tell ourselves “My trainers will not use it.”
In reality A trainer logs in, uploads, sees their groups' progress: the tracking dashboard is built for people who are not technicians.
We tell ourselves “A platform does not create quality.”
In reality That is right: quality remains your own process. The platform saves time on evidence and makes follow-up regular.
We tell ourselves “I already have a management system.”
In reality It manages your files. A platform manages learning. The two complement each other, and we explain the difference in a dedicated article.
Your offer
Platform + Catalogue, Growth tier
Your training and the catalogue's on the same platform, with a tier based on your active trainees.
- Platform + Catalogue
- Growth tier: up to 250 active learners
- White label as an option
Run a diagnostic of your training organisation
Four areas to look at honestly: follow-up and evidence, content production, trainer hours, dropouts. Your figures, without rounding in your favour.
Everyone answers what they know. Costs and prices usually sit with management, volumes and time spent with the operations team. Copy the link so a colleague can complete the rest.
Questions about your sessions, your costs and your break-even points. Approximate figures are enough: the aim is to know where you stand, not to find a flattering number.
Your activity today
Your sessions, their places and what you charge.
What a session costs
Trainer, preparation, room, administration: what a session costs before the first trainee even arrives.
What happens when sessions do not fill
Cancellations, sessions run at a loss, requests you do not serve, dropouts.
What this costs you, and what you could recover
For each line, the cost is calculated from your answers. You then choose the share you consider realistic to reduce.
Sessions held below the break-even point
Each session kept below the break-even point costs more than it brings in.
Amount involved: -Targeted gain: -
Sessions cancelled late
Room, preparation and communication already committed, with no revenue.
Amount involved: -Targeted gain: -
Requests you do not serve
Capacity capped by a trainer or a room: the contribution margin lost.
Amount involved: -Targeted gain: -
Administration and evidence
Invitations, attendance sheets, assessments, funder files, audit preparation.
Amount involved: -Targeted gain: -
Trainees who drop out
A dropout is revenue that never materialises and a falling success rate.
Amount involved: -Targeted gain: -
Producing your content
Designing, filming, writing, publishing online: a finished course takes many hours.
Amount involved: -Targeted gain: -
What the solution would cost
- Cost of a session or class = teaching hours x hourly cost + premises + administration + materials
- Break-even point = fixed costs of the session / (price per learner - variable costs per learner)
- Targeted gain = current cost x the share you think you can reduce
- ROI (%) = (targeted annual gain - annual cost of the solution) / annual cost of the solution x 100
- Payback period (months) = annual cost of the solution / (targeted annual gain / 12)
Indicative calculation, based only on your answers. An honest estimate is worth more than a flattering figure: if you are unsure, enter less.
Your questions
Does Kognisia replace my management software?
No. Kognisia is an LMS: it delivers and tracks training. Your management software continues to handle agreements, attendance sheets and invoicing. To clearly tell the two apart, read our guide to LMS or management software.
Is my Qualiopi evidence kept?
[à compléter : durée de conservation et export des données de suivi]
Is Kognisia Qualiopi-compatible?
Yes. Kognisia is designed to help training organisations meet the indicators of the national quality framework, by making learner tracking visible and traceable. Qualiopi certification is awarded to the training organisation, not to the software: it remains that of your organisation. Details are on the Qualiopi page.
What if we did it with your own courses?
Thirty minutes to scope your project, see the platform in action and estimate the right licence. We reply within one working day.